Wedding Guest List, RSVP and Shagun Software for India: Meet Toran

Most Indian weddings are still planned on three Excel sheets, two WhatsApp groups and a notebook at the gift table. The bride's side has one list, the groom's side has another, nobody knows who has replied for the Sangeet, and the shagun register is written by hand at midnight. This post explains why we built Toran, a self-hosted wedding management software, what it does, and who it is for.

The problem with Excel and WhatsApp groups

A mid-sized Indian wedding invites 300 to 800 people across four or five functions: Mehndi, Haldi, Sangeet, Lagna and Reception. Each family is invited to different functions, replies on different days, and brings a different number of people. Spreadsheets break down because:

• Lists are by person, invitations are by family. You invite "Rameshbhai and family", not five separate rows.
• RSVPs arrive everywhere. A call, a WhatsApp reply, a word to an uncle. Nobody has the real headcount for the caterer.
• Invitations are forwarded, not personalised. Everyone gets the same PDF, and you cannot tell who has received it.
• The shagun notebook is the only record of who gave what, and it is easy to lose or misread.
• On the day, the gate has no list. Volunteers cannot tell who has arrived or where a family should sit.

What Toran is

Toran is a web app that you install on your own hosting, for example on events.yourfamily.in. Your family or your planning team signs in from any phone or laptop. Guests never sign in; they only open the links you send them. The app works in English, Hindi and Gujarati, and each family can receive messages in its own language.

It is a separate product from the RSFlowHub chatbot and APIs. You do not need an RSFlowHub account to use it.

What it does, module by module

Guest list by family

Guests belong to families, with side (bride, groom or common), relation, city, diet and tags. You can import an existing Excel or CSV file; columns are matched automatically, even with Hindi or Gujarati headings. Read more about wedding guest list management.

RSVP links that families actually answer

Every family gets one private link. It shows only the functions they are invited to, and they choose attending or not, how many people, and food preference for each. No app, no login. You see live headcounts per function and can remind only the families who have not replied. See how the wedding RSVP software works.

Personalised invitations on WhatsApp

Design an invitation once, with placeholders such as the family name and the function date, and Toran creates one image per family in Gujarati, Hindi or English. Send them through free click-to-chat links, the official WhatsApp Cloud API or Twilio, with opt-outs and a send log. Details on WhatsApp wedding invitations.

Shagun ledger

Record each gift with the giver, amount, mode (cash, UPI, cheque or gift) and function, with running totals by side and function, and export to Excel or PDF. Only admins and planners can see it. See the digital shagun ledger.

Seating, vendors and budget

Drag families onto tables for each function, and auto-seat keeps families together. Track every vendor's advance, installments and receipts, with reminders before a payment is due and planned vs spent per category. More on the seating plan and the wedding budget and vendor tracker.

QR check-in at the gate

Each family's invitation carries a signed QR code. Volunteers scan it from a phone browser, see how many people are expected and their table number, and count them in. It keeps working without internet and syncs later. See QR check-in for events.

Why it runs on your own server

A wedding guest list holds hundreds of phone numbers and addresses, and the shagun ledger shows what every family gave. We did not want that data on our servers, so Toran is self-hosted event management software: it runs on your hosting, with no telemetry and no licence server. You decide who can see the data, how it is backed up and when it is deleted.

It needs ordinary hosting with PHP 8.2 or newer and MySQL or MariaDB, plus one cron job. Redis, SSH and Node.js are not required, so normal cPanel shared hosting works.

Who it is for

• Families planning a large wedding who want one place for the list, replies and gifts.
• Wedding planners and event studios who want a branded tool for every client. Toran can be white-labelled with your name, logo and colours; see wedding planner software.
• Venues and banquet halls that want to offer guest management and gate check-in as part of their package.

Price and setup

Toran is a one-time purchase, not a subscription, and every plan includes every module. At launch in November 2026, plans start at ₹9,999 including GST; the current prices and what each plan includes are on the Toran pricing page. Payment is through Razorpay, and the licence and download link arrive right after payment.

Installation takes about 15 minutes with the web installer. If you prefer, we install it on your hosting for you; the steps are in the Toran installation guide.

What it does not do (yet)

• It creates image invitations, not video invitations.
• We do not host your data. You need your own hosting, or we can install Toran on hosting you own.
• Version 1.0 is built for weddings. Other kinds of events are planned.

Frequently Asked Questions